CAPITAL IMPROVEMENT PROGRAM COMMITTEE
TOWN OF WILLINGTON
TOWN OFFICE BUILDING
January 5, 2017
Members present: Chairman Kelly Trueb (arrived at 7:11 p.m.), First Selectman Christina Mailhos, Stuart Cobb, Donna Latincsics, Peter Tanaka, Randy Belair, Jim Bulick, Barry Wallett and John Patton. Members absent: None
Others Present: Trevor Gantick
The meeting was called to order at 6:34 p.m. by John Patton in the absence of Chairman Kelly Trueb who was running late.
The minutes of the December 6, 2016 meeting were discussed.
Peter Tanaka moved to accept the minutes as printed, seconded by Barry Wallett.
Vote: 7 yes (Mailhos, Cobb, Latincsics, Tanaka, Belair, Wallett and Patton), 1 abstention (Bulick).
2. Review of Incoming Projects.
John Patton stated that they are going to have to ask each department to come in and go over their requests. The Board of Education has the majority of the projects (18) totaling 1.1 million dollars. The Selectman’s requests are mostly what have been talked about in the past. John Patton asked Donna Latincsics if she could provide an updated CIP sheet (Table 3) on how all the finished projects affected the funding so they know what they are looking at. Donna will provide that sheet.
The Turnpike Road funding was discussed and where all the money to pay for that came from. All three phases were paid with STEAP Grants. Stuart Cobb asked if we are able to re-purpose the leftover money of the final STEAP Grant and First Selectman Mailhos stated that she hadn’t sent the letter yet because she wanted to wait until all the bills were paid for Turnpike Road to know exactly how much money is left over. Stuart Cobb asked if First Selectman Mailhos knew what the state is doing with the Educational Cost Share (ECS), and First Selectman Mailhos stated that it’s not final yet, but there’s supposed to be a $58,000 cut to LoCIP and $32,000 cut to ECS mid-year. She stated that that’s where the money for the steps in the front of the Town Office Building was supposed to come from ($45,000 LoCIP).
If the $58,000 is cut from LoCIP, they won’t have the money to do the steps unless they get the money from another source. Donna Latincsics stated that the March, 2017 entitlement of LoCIP has been eliminated ($58,000). First Selectman Mailhos stated it may be cut even more next year. John Patton asked if there was any money left in LoCIP and Donna Latincsics stated that there was $30,000 left. John Patton suggested that they take care of the TOB masonry door while there is still money in the fund. First Selectman Mailhos mentioned that if more money is needed for that project, they can take use the reserve fund. John Patton stated that the big unknown is LoCIP funding whether it will be $0, $58,000 or some number in between.
3. Set Dates for Incoming Project Presentations if needed:
After some discussion it was decided that the order of departments coming in is as follows:
January 12, 2017 – Board of Education and Senior Center
January 27, 2017 – Board of Selectman and Public Works
February 2, 2017 – Both Fire Departments, Conservation Commission and Recreation
There was a discussion on the requests as to what was committed, urgent, priority, needed and desirable. Stuart Cobb had made a spreadsheet of all the requests that have been submitted and shared it with the Committee. He will make any changes that are needed and have the Secretary email to the Committee. A discussion was had bringing the newest committee member, Randy Belair up to date on how the requests are handled, the different funds that the money comes from, and how they go about deciding on which projects to put in each fiscal year and how the projects get approved by the taxpayers.
Stuart Cobb asked if there are any projects from the previous year haven’t been completed and Donna Latincsics stated that she would update the fund table and get it out to everyone so they would know exactly what projects may be left to do.
Peter Tanaka moved to adjourn the meeting, seconded by John Patton.
Vote: All yes.
The meeting was adjourned at 7:15 p.m.
Respectfully submitted,
Eileen Smith
Recording Secretary
Board of Selectmen
860-487-3100
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